Welcome & Introduction

What Dependle is for

Dependle is designed to help teams organize and manage their work in a way that feels intuitive, flexible, and free of unnecessary complexity. Whether you're overseeing multiple projects, leading a department, or just trying to stay on top of your own responsibilities, Dependle gives you a clear structure without becoming rigid.

At its core, Dependle provides a shared workspace where tasks, projects, and priorities are aligned and easy to navigate. It works just as well for individuals tracking their personal tasks as it does for larger teams managing collaborative initiatives.

There's no single "right" way to use Dependle. It can be adapted to your existing processes — whether you're running weekly sprints, tracking long-term goals, or organizing day-to-day operations. What matters is that you and your team feel in control, aligned, and productive.

Who Dependle is for

Dependle is built for teams of all sizes that want a flexible and organized way to manage their work. Common roles include:

• • Project managers who need to coordinate work across timelines and contributors
• • Team leads who want a transparent view of priorities and progress
• • Individual contributors who benefit from clarity on what's expected and when
• • Admin or operations staff who manage team structure, user access, and billing

If your team has ever lost time to fragmented tools, unclear responsibilities, or lack of follow-through, Dependle is here to provide one reliable place to keep things on track.

What you can do with Dependle

With Dependle, you'll be able to:

• • Track your own responsibilities across multiple workspaces and projects
• • Get a shared view of team activity, status, and workload
• • Create and manage tasks with status, deadlines, descriptions, subtasks, and comments
• • Work across multiple views: task board (kanban), lists, calendars, or your own backlog
• • Organize your team into structured workspaces for different departments, clients, or initiatives
• • Manage team members, invite collaborators, and adjust billing — all from one place

This guide will walk through each major section of Dependle, showing how it works and how to get the most out of it.

First time logging in

First of all, weelcome to Dependle. We are thrilled to have you! To the very left you'll find the navigation bar. This is your way of navigating Dependle. click the arrow at the top to expand it, click it again to retract it.

If this is your first time logging in, you'll likely want to begin by adding a task — something small to get started, or something you know you need to get done! This section walks you through everything from creating a first task to creating a new project and inviting your first team member.

Step 1: Create your first task

To begin, click + at the top-left of the task view. A new task input will appear where you can give your task a name — for example, "My first task".

Step 2: See it in the task list

Once created, your task will appear in the task list. Here, you can track your progress and manage your view using the available filters.

• Today, Week, or All — switch between filters based on what matters now
• Use the Archived tab to revisit older or completed tasks
• Click a task to view or update details
• Delete tasks that are no longer relevant
• Use the edit, delete and archive buttons to interact with your task

Step 3: Open the task modal

Clicking a task opens the task modal — a focused space where you can manage all the details related to that task.

The modal is split into two main sections:

• Left side: Task title, description, subtasks, and comment section for updates or discussions
• Right side: All task properties including status, priority, duration, deadline, assignee, and project association

This modal helps you keep everything in one place and easy to update as your work progresses.

But right now, you don't have any projects to associate this task with. We need to create one to do that — so let's create your first project!

Step 4: Create a project and assign a task to it

To get started, head over to the Projects tab in the sidebar. This is your hub for managing all project-related work. Once you're there, click the Create Project button in the top right corner of the screen.

Create Project

When the project modal appears, you can give your project a name and decide whether it should be private. You can also set a deadline, or archive or delete the project if needed. Everything is handled within this modal, and once you're happy with the setup, just close the window. Your new project will be created and automatically selected.

To switch between projects later on, simply click the project name in the top navigation bar. A dropdown will open, listing all your available projects. Just pick the one you want to work in and it will become the active context for any new tasks or edits you make. You can also click the cog symbol to edit your current project.

Once your project is set up, go back to your task and open the task modal. On the right side, you'll again see the field labeled Projects. Click it and select the project you just created. That's it — the task is now linked to your project.

When you return to the Projects tab, you'll now see that task listed under your project, helping you keep everything organized and grouped.

In the future, if you want to add more tasks to this project, you can do so either from the Projects view itself or from your My Tasks view. Just make sure to assign the correct project during task creation.

This workflow helps you maintain clarity as your work scales, keeping tasks neatly grouped under their relevant initiatives.

Step 5: Invite your first teammate

Once your workspace is set up, it's time to bring someone along! Head over to the Team tab from the admin panel. Here, you'll see an overview of your current team members and how many seats you've used.

To invite a new teammate, click the Invite User button. This opens a modal where you can enter their email address and decide which workspaces they should have access to. You don't need to add them to everything — just check the relevant boxes based on the work they'll be involved in.

Once sent, your teammate will receive an email with a link to join the platform. They'll instantly show up in your Team list, but their status will be shown as pending until they accept the invite.

If you accidentally forgot to give them access to a specific workspace, don't worry. Simply go to the Workspaces tab, click into the relevant workspace, and invite them from there.

You're now ready to collaborate!

With your workspace set up and your first teammate onboard, you're all set to start working together. Whether you're managing tasks, tracking progress, or planning ahead — everything you need is now in place.

As your work grows, your team might too. When that happens, just head over to the Billing tab. From there, you can add more seats and invite new members as needed. It's quick, flexible, and scales with you.

You're now fully equipped to collaborate, delegate, and deliver — all in one place!

How Dependle Works

Logic

The diagram illustrates how Dependle structures work across teams, departments, and individual contributors.

At the top of the structure is "The Brewing Company", which represents a team. This is the highest-level entity in Dependle, typically corresponding to a company or organization. Everything else lives within this team.

Beneath the team are two colored sections: Product department and HR department.

Each of these is a workspace — a way to organize related projects under a common theme, team, or function. In this case, the Product and HR departments have their own workspaces to separate their workflows.

Inside the Product department workspace are two projects: Backlog 2025 and Sprint 4. Both of these projects contain and share the same task: "Decide new price". This illustrates that a single task in Dependle can belong to multiple projects simultaneously, which is useful when work spans more than one initiative or timeline.

Similarly, the HR department workspace contains: Jessica's to-do and Team activities. These two projects also share a task: "Write new hire ad". This could represent a shared responsibility or a task that affects both personal to-dos and team-level planning. A task kan also hold multiple subtasks, which makes it easy to break a task down even further.

Users in Dependle

In Dependle, users are not tied to a single team. Instead, a single user can belong to multiple teams — for example, if they collaborate across companies, departments, or client organizations. Each team is made up of a number of seats and all billing is handled on a team level.

Each team is its own separate space in Dependle. It has its own members, workspaces, projects, and billing settings. What you do in one team stays isolated from others, making it easy to manage distinct contexts without clutter or confusion.

If you're part of several teams, you can switch between them from the main navigation. You'll only see the workspaces and projects that belong to the team you're currently viewing.

This setup is especially helpful if:

• You work in a portfolio company
• You're a consultant who helps multiple clients, each with their own team
• You participate in external collaborations or cross-company projects

Your account stays the same across teams — same login, same settings. But your data stays neatly organized in each team, so you always know what belongs where.

Teams and Workspaces

Every user in Dependle belongs to at least team. Within each team, you and your team can create multiple workspaces — containers for organizing work. You might create one workspace per department (like Marketing, Product, HR), per client (for agencies or consulting teams), or per internal initiative (like hiring or onboarding). It's up to you.

Workspaces provide structure. They group together related projects and people so each team can focus on what's relevant to them. You can switch between workspaces from the main navigation. Selecting a workspace will change which projects and task you see and work on. A task can belong to multiple projects, but a project can never belong to multiple workspaces. Workspaces are enclosed environments to organize work within.

Workspaces are not just folders — they determine which users see which projects, and they act as the home for project planning, task management, and team setup. Assigning a user to a workspace will make the workspace appear in the sidebar to the left.

Projects and Tasks

Inside each workspace, you'll find projects. Projects are collections of tasks that typically represent initiatives, feature work, deliverables, or ongoing responsibilities.

Tasks live inside projects. They're the building blocks of work. A task can include:

• • A name and description
• • A due date
• • A status (e.g. To Do, In Progress, Done)
• • An assignee
• • Subtasks
• • Comments and discussions

You can think of projects as containers for related tasks. Some teams keep their projects small and specific (e.g. "Q2 Newsletter Launch"), while others create broader groupings like "Product Backlog" or "Website Updates". A task can belong to multiple projects, but a project can never belong to multiple workspaces. Workspaces are enclosed environments to organize work within.

Task Types: Main Tasks vs. Subtasks

Main Tasks are any tasks that are not nested under another. They represent standalone work items or larger parent-level assignments.

Subtasks are tasks that exist within the context of a main task. They're typically used to divide a complex item into smaller, manageable pieces.

You can filter between displaying all tasks or showing only main tasks, depending on how you prefer to view your workload. This distinction helps when organizing projects into clear hierarchies.

Task and Project States: Archived vs. Deleted

Archived tasks and projects are stored for reference but removed from the active views. They are not visible in default filters, but you can access them under the "Archived" filters in the task and project views. Use archiving when a task or project is complete or paused but may need to be revisited later. Archived tasks and projects can be restored at any time.

Deleted tasks and projects are permanently removed. Deletion is irreversible and intended only for tasks that are no longer relevant or were added by mistake.

This separation ensures you have flexibility to manage tasks and projects without losing historical context unless explicitly intended.

Views in Dependle

Dependle is organized into several main views. Each view serves a different purpose, and within some of them, you can choose how to display and interact with your tasks. Here's a breakdown of how the navigation is structured:

• My Tasks – Your personal dashboard that shows tasks assigned to you or created by you, regardless of which project they belong to within the current workspace.
• Projects – A shared view for teams to manage and collaborate on projects. Each project supports multiple subviews:
  • Kanban view – Tasks are displayed in columns by status (e.g., To Do, In Progress, Done). Useful for visual planning and drag-and-drop task movement.
  • List view – A table-style display showing all tasks within a project, ideal for scanning and sorting task details.
  • Calendar view – Tasks are arranged by due date across a weekly or monthly calendar layout.
  • All Projects – A workspace-level overview of every project in that workspace, including metadata like task count and activity status.
• Admin view – Used to manage your team, structure, and billing. It contains three dedicated tabs:
  • Workspaces – Create and manage workspaces and user access to workspaces.
  • Team – Invite users, assign roles, and manage other team details.
  • Billing – Manage your subscription plan, number of seats, and payment settings.

These views are designed to support both individual focus and team-wide coordination. You can move between them as needed depending on whether you're managing your own tasks, contributing to a project, or administering workspace structure and team settings.

My Tasks View

The My Tasks view is your personal task hub. It gives you a structured overview of everything assigned to you—whether you're planning your day, organizing your week, or reviewing past activity. The interface is designed to balance simplicity and control, allowing you to track, filter, and manage all your assigned tasks in the current workspace. This view will also show all tasks you have created that have not been assigned to anyone else yet. As soon as you assign it to someone besides yourself, it will be removed from this view.

Core Interactions

• Task Completion: Mark a task or subtask as complete using the checkbox. This updates its visual state and, depending on configuration, may automatically archive it.
• Inline Task Creation: Quickly add new tasks without opening a modal. This is useful for capturing thoughts on the fly.
• Open Task Modal: Click on any task to open its full detail modal, where you can update its description, assign a project, adjust progress, add subtasks, or leave comments.
• Assign to Project: If a task isn't yet part of a project, you can link it directly from the task modal.
• Project shortcut: Use the dropdown list under project name to quickly go to the project's Kanban board.
• Drag and drop tasks: Drag and drop a task onto another task to make your task a subtask of the target.

Filters and Search

Time-Based Filters

At the top of the My Tasks view, you'll find three filter options:

• Today: Shows tasks that are scheduled for the current day or are due today.
• Week: Expands the view to include all tasks relevant to the current week.
• All: Displays all tasks assigned to you that are not archived or deleted.

These filters are useful for adjusting your scope—from focused daily execution to broader weekly planning.

Search

The search bar enables you to:

• Look up tasks by title or text content
• Narrow results based on keywords
• Quickly locate specific items without manually scrolling

Search works across all task types, statuses, and project associations.

Projects View

The Projects View is the collaborative hub of Dependle—this is where all your team's projects live, grow, and evolve. Whether you're launching a new initiative, tracking ongoing work, or reviewing completed milestones, every project is organized here for easy access and teamwork.

Each view—Kanban, List, and Calendar—is designed to show your projects in the way that works best for you. Visualize your workflow on a drag-and-drop board, scan details in a sortable list, or plan ahead with a calendar of deadlines. No matter your style, Projects View adapts to help you and your team stay aligned, productive, and always in control.

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